The purpose of these awards is to recognize outstanding works in the science fiction, fantasy and horror genres dealing with issues, themes and characters of special relevance to the LGBTQIA+ community.
The name of these awards is The Gaylactic Spectrum Awards.
Categories may change from year to year. Currently, there are three categories that may be considered each year. In addition, the Gaylactic Spectrum Awards judges induct works into the Hall of Fame. An open nomination/recommendation process is used to identify works to be considered by the judges.
Best Novel - The best science fiction, fantasy or horror novel released during the prior calendar year in North America that includes significant positive LGBTQIA+ content. Novel may also include individually published novellas, linked single-author mosaics, and other similar works categorized as "novel" by the judges.
Best Short Fiction - The best science fiction, fantasy or horror short fiction work released during the prior calendar year in North America that includes significant positive LGBTQIA+ content.
Best Other Work - The best science fiction, fantasy or horror work released in any non-novel, non-short-fiction medium during the prior calendar year in North America that includes significant positive LGBTQIA+ content. This includes comic books, graphic novels, movies, television episodes, multimedia, anthologies, disconnected story collections, gaming products, artwork, music or any other form of work accepted by the judges.
Hall of Fame - Any science fiction, fantasy or horror work in any format released prior to 1998 that includes significant positive GLBT content may be inducted into the Hall of Fame. Hall of Fame inductees are selected solely by the judges for the Spectrum Awards.
Awards are given in a particular year for works originally released during the prior calendar year in North America in English. Publication/Work Release Date will be based on copyright date for first printing for written works, cover date for magazines and comic books, release date for films, first air date for television, and by other generally accepted means for other work types. In the event that no easily identifiable Work Release Date can be established, the judges will make a determination of what Release Date to use. The judges may, at their discretion, extend eligibility for a work due to oversight, confusion regarding release dates, or availability.
Works must be "professionally" published and/or distributed to be eligible for consideration and must be wholly original. Works for consideration must follow all copyright and trademark law guidelines. Professional publication in this case generally means published through a company that provides editorial guidance of some sort and available for general public purchase nationwide. The judges may elect to consider works that do not meet this standard if they feel the work warrants that consideration.
The guiding principle in the judge's decisions will be to give any relevant work an opportunity to be considered by the judges during an award cycle. The decision of the judges will be final.
Recommendations are accepted from anyone. The closing date for receipt of Recommendations will be determined annually based on the date of the Award Presentation. Generally, the Closing Date for Nominations/Recommendations will be between March 15 and May 31.
Recommendations will be accepted via paper nomination form mailed to the awards, digitally (generally by email), or by hand at select conventions where a representative of the judges is on-hand to accept them. Recommendations should include the name of the recommended work, the category it is being recommended for, the name(s) of the author(s)/creator(s) of the work, the publisher/releaser of the work, a description of why the work is relevant to the Gaylactic Spectrum Awards, and any other relevant identification information about the work. In addition, Recommendations should include at least one form of contact information for the individual making the recommendation in case the judges need additional information.
The judges will review each Recommended work and based on review and discussion will identify a short list of Recommended Works in each relevant category. In addition, a winner (or, in some cases, winners) will also be identified for each relevant category.
A committee of judges will be comprised of volunteers from the genre and LGBTQIA+ communities. One member of the committee will serve as the Award Administrator. The Award Administrator will gather submitted Recommendations, coordinate discussions, produce any required correspondence, arrange for obtaining sample copies of final nominee works, and serve as the administrative center for the committee.
The Gaylactic Spectrum Awards will be presented at a science fiction convention chosen by the judges when possible or simply by press release when not. Preference for presentations will be given to conventions with a significant LGBTQIA+ fan attendance, usually Gaylaxicon or the World Science Fiction Convention.